We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support the Chamber's daily operations. This position plays a vital role as the first point of contact for visitors, guests, and callers, creating a positive and lasting impression of our organization and community. The role reports directly to the President and requires a strong blend of administrative, financial, and customer service skills. Job Title: Administrative Assistant Location: Jefferson, Ga 30549 Schedule: Monday – Friday, 8:00 AM – 5:00 PM Pay Range: $22.00 – $24.00 per hour, based on experience Key Responsibilities: Administrative Support Greet and assist all visitors, callers, and guests in a friendly, professional manner Coordinate repairs, maintenance, and manage contracts and leases Record reservations, manage mail flow, and assist at special events Maintain office supply inventory and procure materials as needed Prepare and manage outgoing mailings and correspondence Monitor and distribute mail from post office and external dropbox Manage accounts receivable and payable using QuickBooks and ChamberMaster Perform bank reconciliations and prepare monthly financial reports for the Board File and pay applicable tax forms and maintain accurate financial records Post deposits, classify expenses, and process reimbursement checks Maintain accurate member records and invoicing schedules Follow up on unpaid invoices and process renewals or cancellations Prepare mailing lists, membership packets, and assist with member campaigns Track financials related to members and events within ChamberMaster Assist with event registration and provide logistical support Support Event Manager in budget reconciliation and reporting Coordinate purchases and inventory for events and office needs Qualifications: Proven experience in administrative or office management roles Must have QuickBooks experience and Microsoft Office Suite (Excel, Word, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication skills Professional demeanor with strong customer service orientation Ability to manage sensitive information with confidentiality Experience with CRM or membership management systems (preferred) High school diploma or equivalent required; associate’s degree preferred For immediate consideration please email your resume directly to Austinbustos@employbridge.com Subject: Admin Position